https://www.hiregaynell.com/blog daily 0.75 2026-09-25 https://www.hiregaynell.com/blog/therapy-practice-name-change-insurance-payers monthly 0.5 2026-09-25 https://www.hiregaynell.com/blog/switch-mental-health-billing-companies monthly 0.5 2026-09-25 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/eb828c33-f974-46ec-9088-85c773d6a0eb/from_paper_chaos_to_organized_flow.webp Our Blog - Switching Mental Health Billing Companies: A Step-by-Step Checklist for Therapists - Build the Claim Inventory Before Access Changes A billing transition should start from a claim-level inventory, not from memory. In SimplePractice, current insurance reports include unpaid insurance appointments, outstanding claims, filed claims, Payment Reports, and insurance status checks. Billing reports also show outstanding client and insurance balances. These reports can be exported for review and reconciliation. The purpose of the export is not to create a second billing system in a spreadsheet. It creates a dated control record showing what existed at the handoff. At minimum, record: claim or appointment payer client account reference date of service billed amount current status last follow-up date denial or rejection reason when present next action responsible person Practices with a large unpaid balance should compare the transition list against a consistent process for working aging accounts receivable and unpaid claims. The incoming billing team needs to know which claims are merely pending and which ones are already moving toward a filing, correction, reconsideration, or appeal deadline. Fee schedules deserve their own handoff file. A new biller can post payments without knowing the practice's contracted rates, but the practice loses an important financial control if no one can compare a remittance with the expected allowed amount. The existing breakdown of reading payer fee schedules and spotting payment differences provides the background needed for that comparison. Do not delete or overwrite the original export after work starts. Keep the dated handoff copy so the practice can later determine which claims belonged to the old queue and which claims entered the system after the cutover. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/63458627-0fcc-43cf-8dd8-c912585f48c0/mental_health_billing_handover_checklist.webp Our Blog - Switching Mental Health Billing Companies: A Step-by-Step Checklist for Therapists - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/coordination-benefits-therapy-billing monthly 0.5 2026-09-25 https://www.hiregaynell.com/blog/read-payer-fee-schedule monthly 0.5 2026-09-21 https://www.hiregaynell.com/blog/payer-audit-documentation monthly 0.5 2026-09-21 https://www.hiregaynell.com/blog/hipaa-breach-notification-therapy monthly 0.5 2026-09-21 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out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774886817645-8OOVWC65M4WRK754D10U/unsplash-image-zqc2uMDyNaE.jpg Our Blog - How Therapists Can Reclaim 10+ Hours a Week With Admin Support - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/the-complete-guide-to-insurance-credentialing-and-billing-for-therapists monthly 0.5 2026-09-21 https://www.hiregaynell.com/blog/intake-scheduling-and-billing-where-most-practices-break-down monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774453862427-R91QE5G91H9DPSTNRSUA/unsplash-image-WtJkhyreg2A.jpg Our Blog - Intake, Scheduling & Billing: Where Most Practices Break Down - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774454106332-FN95GXXXAEBD6I8B51JL/unsplash-image-8pb7Hq539Zw.jpg Our Blog - Intake, Scheduling & Billing: Where Most Practices Break Down - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/how-admin-support-reduces-therapist-burnout-long-term monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774281602655-R0556BOVJFFCW304RW9G/unsplash-image-fru_EXsqsp4.jpg Our Blog - How Admin Support Reduces Therapist Burnout Long-Term - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774281870553-VMDUK1GCXWIBINTRKD9G/unsplash-image-LQ1t-8Ms5PY.jpg Our Blog - How Admin Support Reduces Therapist Burnout Long-Term - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/consulting-vs-admin-support-what-solo-therapists-need-first monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774019417225-GBKIOKJ60OZESU576K78/unsplash-image-46bom4lObsA.jpg Our Blog - Consulting vs Admin Support: What Solo Therapists Need First - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1774019136874-BTROYFUJIDR8CN3LPZ5U/unsplash-image-qWwpHwip31M.jpg Our Blog - Consulting vs Admin Support: What Solo Therapists Need First - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/admin-sops-every-therapy-practice-should-have monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773848200518-65R3YR6TKEHK1U4GY6U1/unsplash-image-txZv4HQJRpE.jpg Our Blog - Admin SOPs Every Therapy Practice Should Have - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/documentation-support-for-therapists-whats-ethical-and-allowed monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773719858403-V8WNBSJM2C8PUK6JG3CF/unsplash-image-59yRYIHWtzY.jpg Our Blog - Documentation Support for Therapists: What's Ethical and Allowed - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/common-credentialing-mistakes-that-delay-therapist-payments monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773411407902-WRETPGS2WYC2VPI2ALNT/unsplash-image-npxXWgQ33ZQ.jpg Our Blog - Common Credentialing Mistakes That Delay Therapist Payments - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773411658166-6GRZNV1CEC2W76WE2ZAR/unsplash-image-iDqNlr1Y1_w.jpg Our Blog - Common Credentialing Mistakes That Delay Therapist Payments - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.hiregaynell.com/blog/why-most-solo-therapists-plateau-after-their-first-year monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773207871882-YBBOCV699ASHMOFPWI96/unsplash-image-s24ssp6QyFI.jpg Our Blog - Why Most Solo Therapists Plateau After Their First Year - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1773208021537-6UOZSHBO47BNPZNWTSBP/unsplash-image-M2lMs1qK54g.jpg Our Blog - Why Most Solo Therapists Plateau After Their First Year - Make it stand out Whatever it is, the way you tell your 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Assistant vs Office Manager for Therapy Practices - Make it stand out A mental health therapist office manager https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1772810725867-BPA3G3WP7VXM4QCSXAA7/unsplash-image-gxpXLflKzao.jpg Our Blog - Virtual Assistant vs Office Manager for Therapy Practices - Make it stand out A mental health therapist VA https://www.hiregaynell.com/blog/how-long-insurance-credentialing-takes-and-how-to-speed-it-up monthly 0.5 2026-09-21 https://images.squarespace-cdn.com/content/v1/66526e5096eb9a460550a9f3/1772549180321-TE8WONCYOC0D0061JH7D/unsplash-image-HxZ50vxgucs.jpg Our Blog - How Long Insurance Credentialing Takes (and How to Speed It Up) - Make it stand out A mental health therapist virtual assistant working on credentialing https://www.hiregaynell.com/blog/therapist-intake-workflow-best-practices monthly 0.5 2026-09-21 https://www.hiregaynell.com/blog/the-complete-guide-to-administrative-support-for-mental-health-practices monthly 0.5 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