Pricing for Mental Health Practice Support
Every practice needs a different level of administrative support. Some providers need consistent help each month, others need assistance with one specific area, and new practice owners may need support getting their systems set up correctly.
HireGaynell offers flexible options for therapists, behavioral health professionals, solo practitioners, and group practices. Review the pricing below and choose the level of support that best matches your current needs.
Virtual Assistant Services
Ongoing Administrative Support
Monthly VA Packages
$50
/hour
Minimum 10 hours per month
Designed for practices that need dependable administrative support throughout the month. Your hours can be used across approved administrative tasks based on the needs of your practice.
Included Support
✔ Benefit Verification
✔ Insurance Credentialing
✔ Administrative Task Management
✔ Payroll
✔ Scheduling & Calendar Management
✔ Client Intake
✔ Provider Directory Management
✔ CAQH Management
✔ Flexible Administrative Support
✔ Consulting Sessions
✔ Coaching Sessions
Consulting and coaching sessions are available with packaged hours and are not included with non-packaged hourly support.
Non-Packaged Support
$58
/hour
For fewer than 10 hours per month
Available for practices that need fewer than 10 hours of support per month or have occasional administrative needs without committing to a monthly package.
Non-packaged support can be used for approved virtual administrative tasks based on availability and the needs of your practice.
Included Support
✔ Benefit Verification
✔ Administrative Task Management
✔ Scheduling & Calendar Management
✔ Client Intake
✔ Provider Directory Management
✔ CAQH Management
Non-packaged support can be used for approved virtual administrative tasks based on availability and the needs of your practice.
SimplePractice Billing Support
Billing Support Built Around SimplePractice
HireGaynell provides SimplePractice billing support for therapists and mental health practices that need help managing the administrative side of their billing workflow.
Support may include claims-related administration, billing follow-up, payment tracking, insurance tasks, account organization, and other approved billing responsibilities inside SimplePractice.
SimplePractice billing is also available as a standalone service for practices that do not need broader virtual assistant support.
Standalone SimplePractice Billing Pricing
Contact HireGaynell for current standalone billing pricing.
If your practice uses another EHR, we can discuss the administrative support available through Virtual Assistant Services.
Insurance Credentialing
Credentialing Support for Mental Health Providers
Insurance credentialing is available both as part of ongoing Virtual Assistant Services and as a standalone service for providers who primarily need help with insurance panel enrollment.
Credentialing Support can include:
✔ Insurance panel applications
✔ Provider enrollment administration
✔ Re-credentialing support
✔ CAQH profile management
✔ Credentialing follow-up
✔ Provider information management
Standalone Credentialing Pricing
Contact HireGaynell for current credentialing pricing.
Because credentialing needs can differ based on your provider setup and the work required, we will review your needs before getting started.
Practice Administration
Administrative Support for Day-to-Day Practice Operations
Practice Administration is provided through HireGaynell's Virtual Assistant Services. This is a good fit for practices that need recurring help keeping administrative responsibilities organized.
✔ Client intake
✔ Administrative task management
✔ Provider information
✔ Practice workflow support
✔ Scheduling and calendar management
✔ Payroll administration
✔ CAQH management
✔ EHR-related administrative work
Support may include:
The Full Practice Launch
The Full Practice Launch is a done-for-you administrative setup package created specifically for new solo practitioners launching a therapy practice.
It provides support with the foundational systems and administrative setup needed before your practice becomes fully operational.
What’s included:
✔ CAQH Profile Setup & Completion
✔ Credentialing with 3 Insurance Panels
✔ Client Intake Flow & Process Setup
✔ Insurance Portal Setup
✔ EFT Setup for All Credentialed Insurances
✔ EHR System Setup & Configuration with Insurance Panel Enrollments
✔ NPI Type 1 and Type 2 Setup
✔ Psychology Today Profile Setup
✔ EIN/TIN Setup
For new solo practitioners only
Investment
$975
/one-time
Credentialing timelines depend on individual insurance panels, so completion time may vary.
DIY Consulting for Private Practices
DIY Consulting is designed for practice owners who want experienced administrative guidance but plan to complete the work themselves.
Sessions focus on the operational questions, systems, and decisions involved in running or growing a private mental health practice.
✔ Administrative Strategies
✔ Systems Setup & Configuration
✔ Practice Growth Guidance
✔ Operational Best Practices
✔ Customized Tips & Ideas
Consulting can cover:
Investment
$100
/per-hour
DIY Consulting does not include done-for-you Virtual Assistant Services.
Which Option Is Right for Your Practice?
Not sure where to start? Match your current challenge to the right support.
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Ongoing administrative support
Less than 10 hours of occasional support
Help primarily with SimplePractice billing
Help getting credentialed with insurance panels
Intake, scheduling, payroll, and recurring admin support
Guidance while handling the work yourself
Administrative setup for a new solo practice
Frequently Asked Questions
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Your packaged hours can be used for approved administrative work, including billing support, credentialing, scheduling, client intake, payroll administration, provider directory and CAQH management, and other recurring practice tasks.
Consulting and coaching sessions are also available with packaged support.
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You can use non-packaged Virtual Assistant Services at $58 per hour.
This option is intended for practices with lighter or occasional administrative needs.
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Yes. Ten hours is the minimum monthly package. Your level of support can be discussed based on your administrative workload.
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Yes. SimplePractice Billing can be provided as a standalone service.
Contact HireGaynell to discuss your billing needs and current standalone pricing.
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Yes. Insurance Credentialing is also available as a standalone service.
We can discuss what you need during your consultation before credentialing work begins.
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Practice Administration is handled through Virtual Assistant Services. You can use your packaged or non-packaged hours for approved administrative responsibilities based on the needs of your practice.
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The Full Practice Launch is $975 one-time and is designed specifically for new solo practitioners.
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Timing varies, particularly because insurance credentialing depends on individual payer processing times.
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DIY Consulting is $100 per hour.
It provides guidance and recommendations but does not include done-for-you Virtual Assistant Services.
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Yes. Your administrative needs may change as your practice grows. You can discuss moving between consulting, virtual assistant support, or additional services with HireGaynell
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No. Book a free consultation and explain what is currently taking up your time. We can discuss the support option that fits your practice.
Not Sure Where to Start?
You may know that you need administrative help without knowing exactly how many hours you need or which service makes the most sense.
Start with a free consultation. We will discuss your practice, current workload, systems, and the areas where support would be most useful.